Records Retention Associate

Are you highly organized and enjoy quiet methodical work? Join a great team with opportunities for advancement and growth while contributing to an organization that serves the community!


Under the general supervision of the Assistant HR & Compliance Manager, the Records Retention Associate provides administrative support including data entry, electronic records scanning and paper/electronic archiving, and completes clerical tasks in support of office operations.


  • Scans records into electronic format, ensuring completeness and accuracy of all files;
  • Maintains filing systems for electronic and paper filing systems as assigned in accordance with HIPAA and State of Alaska regulations;
  • Performs maintenance of electronic and paper archiving of files;
  • Coordinates shredding or purging of electronic or paper records based on records retention policies;
  • Under the oversight of the Assistant HR & Compliance Manager, develops and updates records retention procedures in line with State of Alaska regulations and best practices;
  • Fulfills records requests in a timely manner and notifies appropriate personnel of requests;
  • Assists in planning and prepping for meetings and other special events;
  • Assists in personnel duties, including paycheck stuffing, employee notifications, performing fingerprinting and background checks, performing employee orientations;
  • Performs front desk back-up duties as needed.
  • Other duties and supports for administration as assigned.


  • Skilled in standard office administrative practices and procedures, including the use of standard office equipment;
  • Skilled in computer applications related to the work, including but not limited to database, spreadsheets and word processing programs;
  • Skilled in records management principles and practices;
  • Ability to maintain high attention to detail and commitment to accuracy in work
  • Ability to follow-through, assume responsibility, and use good judgment;
  • Ability to multi-task and appropriately prioritize workload;
  • Ability to maintain a high standard of work even under pressure of deadlines and frequent interruptions, remaining professional, responsive and cooperative;
  • Ability to establish and maintain long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations;
  • Ability to be friendly and outgoing, with a notably positive attitude;
  • Ability to utilize initiative and leadership, organize own work, coordinate projects, set priorities, meet deadlines and following up on assignments with a minimum of direction;
  • Ability to work well as part of a team;
  • Ability to perform data entry at an intermediate level;
  • Skilled in verbal and written communications with diverse populations, working effectively with other employees, customers and external third-parties;
  • Ability to perform technical, specialized, complex and difficult office administrative work requiring the use of independent judgment, strong organization and efficiency;
  • Ability to perform basic research and prepare reports and recommendations;
  • Ability to apply strong problem solving skills to identify unique situations that would require the attention of management;
  • Ability to interpret and implement policies, procedures and computer applications;



High school diploma or GED required and one year of ongoing experience providing administrative supports.

Must be able to pass a criminal background check under agency guidelines and state regulations.


One year experience with medical records filing and retention


Position is office based and generally sedentary in nature. Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings; strength to lift and carry materials weighing up to twenty-five pounds.


Full-time $16.12- $19.25/hr DOE

Benefits: health, vision & dental, life insurance, 401K retirement plan with 6% employer match, employee scholarships


Download the printable application packet.

Send in applications to or drop off at our Ketchikan or Craig office.

Job opening closes on 10/22/2020 at 5:00 PM.